Horizon Tech is seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide comprehensive support to our CEO. This remote role is ideal for a professional who excels at managing high-level administrative tasks, maintaining seamless communication, and ensuring efficient workflow for senior leadership. The Executive Virtual Assistant will play a critical role in supporting the CEO’s day-to-day operations, scheduling, correspondence, and strategic initiatives, while upholding the highest level of confidentiality and professionalism.
Key Responsibilities:
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Manage the CEO’s calendar, appointments, and meetings, ensuring optimal time management.
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Handle emails, correspondence, and follow-ups, prioritizing urgent matters and maintaining confidentiality.
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Prepare reports, presentations, and documentation for meetings and business initiatives.
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Coordinate virtual and in-person meetings, including agendas, minutes, and action items.
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Conduct research and compile data for business projects and decision-making.
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Assist in personal and professional task management for the CEO as required.
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Maintain organized digital filing systems, records, and documents.
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Liaise with internal teams, clients, and external partners on behalf of the CEO.
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Support special projects, events, and strategic initiatives as assigned.
Required Skills and Qualifications:
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Exceptional written and verbal communication skills in English.
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Strong organizational, time management, and multitasking abilities.
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Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools.
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High level of professionalism, discretion, and confidentiality.
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Ability to anticipate needs, problem-solve, and work independently.
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Familiarity with project management and scheduling tools is a plus.
Experience:
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1–3 years of experience as an executive assistant, virtual assistant, or in a similar support role.
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Proven experience supporting senior leadership or C-level executives is preferred.
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Freshers with exceptional skills, high professionalism, and strong organizational abilities may be considered.
Working Hours:
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Remote role with flexible working hours.
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Must be available for urgent tasks, virtual meetings, and occasional high-priority assignments.
Knowledge, Skills, and Abilities:
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Strong attention to detail and accuracy in all tasks.
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Ability to manage multiple tasks and prioritize effectively.
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Tech-savvy and quick to adapt to new software, tools, and communication platforms.
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Self-motivated, proactive, and highly dependable with a solution-oriented mindset.
Benefits:
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Fully remote work with flexible scheduling.
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Exposure to C-level strategic decision-making and executive operations.
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Opportunity to enhance skills and gain professional growth experience.
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Recognition and incentives based on performance and contribution.
Why Join Horizon Tech:
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Be part of a forward-thinking company with innovation and professional development at its core.
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Work closely with the CEO and leadership team, gaining insights into high-level business operations.
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Flexible and supportive work environment promoting work-life balance.
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Opportunities for career advancement and skill enhancement within a growing organization.
How to Apply:
Interested candidates are invited to submit their updated resume and a cover letter outlining relevant experience and skills to [email/contact link]. Please include “Executive Virtual Assistant – CEO Support” in the email subject line. Shortlisted candidates will be contacted for a virtual interview.