RankIQ Media is seeking a highly organized and proactive Virtual Executive Assistant / Admin Support Specialist to provide comprehensive administrative and operational support to our executive team. This fully remote role is ideal for individuals who excel in managing multiple priorities, maintaining confidentiality, and ensuring that daily business operations run seamlessly.
As an Executive Assistant, you will play a vital role in optimizing executive productivity through effective scheduling, communication management, documentation, and coordination with internal and external stakeholders. You’ll act as the backbone of the organization’s administrative efficiency, helping drive growth and operational excellence in a fast-paced digital media environment.
Key Responsibilities:
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Manage executive calendars, schedule appointments, and coordinate meetings across multiple time zones.
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Prepare and organize internal and external reports, presentations, and correspondence.
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Handle email management, including prioritizing communications and drafting responses on behalf of executives.
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Maintain accurate records, manage digital filing systems, and ensure data confidentiality.
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Support day-to-day administrative functions such as document preparation, travel coordination, and expense tracking.
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Assist with project coordination, task tracking, and follow-ups to ensure deadlines are met.
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Act as a liaison between executives, internal teams, and external partners.
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Conduct online research and compile data to support business decision-making.
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Monitor workflows, manage meeting notes, and ensure action items are completed.
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Contribute to process improvements and administrative system enhancements.
Required Skills and Qualifications:
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Bachelor’s degree in Business Administration, Communication, or a related field (preferred).
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Proven experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant.
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Excellent written and verbal communication skills in English.
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Strong time management and organizational abilities with attention to detail.
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Proficiency in productivity tools such as Google Workspace (Docs, Sheets, Slides), Microsoft Office Suite, and project management tools (Asana, Trello, or ClickUp).
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Ability to maintain confidentiality and handle sensitive information with discretion.
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Strong multitasking skills and the ability to adapt quickly to changing priorities.
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Reliable internet connection and proficiency in virtual communication tools such as Zoom, Slack, and Microsoft Teams.
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Self-motivated and capable of working independently in a remote environment.
Experience:
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Minimum 2–4 years of administrative or executive assistant experience (remote experience preferred).
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Experience supporting senior leadership or C-level executives is an advantage.
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Exposure to digital marketing, media, or content-driven companies will be considered a plus.
Working Hours:
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Remote position – work from anywhere.
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Standard hours: Monday to Friday, 9 AM – 6 PM (flexible scheduling available to support executives in different time zones).
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Occasional availability required for urgent tasks or international coordination.
Knowledge, Skills, and Abilities:
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Deep understanding of professional administrative practices and executive support techniques.
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Strong organizational and prioritization skills under minimal supervision.
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Ability to exercise sound judgment and solve problems effectively.
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Professional demeanor with excellent interpersonal skills.
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Capacity to handle confidential and time-sensitive information responsibly.
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High level of digital literacy and the ability to learn new tools quickly.
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Commitment to continuous improvement and operational efficiency.
Benefits:
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Competitive salary with performance-based incentives.
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100% remote work flexibility – work from the comfort of your home.
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Paid training and career development programs.
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Opportunity to work directly with senior executives and industry leaders.
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Health and wellness support options.
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Annual performance bonuses and recognition programs.
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Dynamic and collaborative digital-first work environment.
Why Join RankIQ Media:
At RankIQ Media, we believe in empowering our people to reach their fullest potential. We are a forward-thinking digital media company that values innovation, transparency, and collaboration. By joining our team, you will play a key role in shaping daily operations, supporting leadership, and contributing to a culture built on trust and excellence.
You’ll enjoy the flexibility of working remotely while being part of a results-driven team that celebrates initiative and creativity. If you are detail-oriented, proactive, and passionate about supporting organizational success, this is your opportunity to build a fulfilling career with a growing media company.
How to Apply:
Interested candidates are invited to apply by submitting the following:
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An updated resume/CV (in PDF format)
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A brief cover letter explaining your relevant experience and why you’d be a great fit for this role.
📧 Send your application to: careers@rankiqmedia.com
Subject Line: Application – Virtual Executive Assistant / Admin Support Specialist
Alternatively, you can apply directly via our official careers portal:
🌐 www.rankiqmedia.com/careers