Virtual Assistant (Part-time Contract)

Job Summary: American Airlines, a global leader in the airline industry, is seeking a dynamic and highly organized Virtual Assistant to join our team on a part-time contract basis. This role is essential in providing administrative support to our executive team and facilitating seamless communication and coordination across various departments. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple tasks with efficiency and professionalism.

Key Responsibilities:

• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming communications, including emails and phone calls, ensuring timely and professional responses.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Conduct research and compile data to assist in decision-making processes.
• Coordinate and arrange virtual meetings and webinars, ensuring all technical aspects run smoothly.
• Assist with project management tasks, including tracking deadlines, milestones, and deliverables.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide general administrative support, including data entry, file management, and document organization.

Required Skills and Qualifications:

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Asana, Trello).
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a remote team.
• Familiarity with virtual communication platforms (e.g., Zoom, Microsoft Teams) and cloud storage solutions.

Experience:

• Minimum of 2 years of experience as a Virtual Assistant or in a comparable administrative position.
• Experience working in the airline industry or a large corporation is a plus.

Working Hours:

• This is a part-time contract position with flexible hours. The expected commitment is approximately 20 hours per week, with the possibility of adjusting hours based on workload and availability.

Knowledge, Skills, and Abilities:

• Strong problem-solving skills and the ability to think critically.
• Exceptional attention to detail and accuracy.
• Ability to adapt to changing priorities and work under pressure.
• Familiarity with data protection regulations and best practices.

Benefits:

• Competitive hourly rate.
• Flexible working hours and remote work option.
• Opportunity to work with a leading global airline.
• Professional development and training opportunities.
• Access to employee discounts on American Airlines services.

Why Join: Join American Airlines and be part of a prestigious company with a rich history and a forward-thinking approach. As a Virtual Assistant, you will play a critical role in supporting our leadership team and contributing to the efficiency and success of our operations. Enjoy the flexibility of a remote work environment while gaining valuable experience in a global industry leader.

How to Apply: Interested candidates should submit their resume, along with a cover letter detailing their relevant experience and skills, to us. Please include Virtual Assistant Application in the subject line. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted for further steps.